Assistant Project Manager

Sustainable Comfort, Inc. (SCI) is a Worcester, Massachusetts based design build company focused on green building and energy efficiency consulting with expertise in multifamily housing. SCI specializes in ENERGY Star Homes, LEED for Homes, Enterprise Green Communities, Passive House, HERS Rating, State Incentive Programs, and Code Compliance.

The Construction Assistant Project Manager position is actively engaged in the construction process at all levels and will directly assist project managers with the day-to-day activities of construction management. Responsibilities include field work, data entry and construction documentation.

Key Activities:

• Review project drawings, specs, and project specific documents to help establish project scope.
• Perform project document control: manage/organize/distribute electronic documents for field & office staff. Includes drawings, addenda, bulletins, sketches, RFIs, submittals, safety meetings, etc.
• Track and organize all subcontractor documents, including but not limited to: subcontractor bids, RFIs, purchase orders, submittals, change orders, etc.
• Attend pre-bid meetings, understand the scope of work, assist in assembling the job site office, and assist with equipment requirements.
• Manage building permit applications.
• Assist in development of estimates and bid proposals and vendor/subcontractor buyout.
• Generate subcontractor contracts for final approval by PM staff.
• Assist in the development and maintenance of project schedules.
• Assist in generating and updating of project budgets and proposals.
• Review and compile subcontractor change order pricing and documentation for review with PM.
• Create, manage and track RFI’s from the field to the Architect/Engineer of record.
• Review, comprehend, coordinate and process submittals and shop drawings, track and verify that materials required for the project are delivered in accordance with the project schedule.
• Generate project pay applications for final approval by PM staff.
• Coordinate and collect all affidavits, test reports and paperwork required for final inspections/project close out; assemble as-built packages
• Monitor cost reports on a weekly basis for each project, including reporting and resolving issues related to overall cost on the project.
• Participates in project meetings and takes meeting minutes and distributes to all project team members in a timely fashion.
• Maintain and track project closeout activities, creates O&M manuals at project completion.
• Establish strong working relationships with subcontractors; obtain and review all subcontractor and material supplier quotes and conditions; communicate with subcontractors and vendors during the estimate process.
• Assists the project team with site safety documentation and coordination.
• Enrollment, and compliance tracking of subcontractor insurance certificates.
• Track project progress with photos of the job site on a regular basis, photos shall be tagged and uploaded to Procore.
• Ensure timely job closeout and punch list completion.
• Determine and recommend changes in methods, schedules, and procedures to increase project efficiencies.

• Minimum of 2 years of experience as a residential or commercial construction APM.
• Experience with Procore not required but highly recommended.
• License to operate a motor vehicle, clean driving record.
• Possess a professional and positive demeanor when dealing with clients and team members.
• Passion and patience for doing things correctly. Interest in green building / sustainability.
• Detail oriented and process-driven required.
• Ability to handle multiple tasks and prioritize effectively while meeting deadlines.
• Desire to learn, master and execute processes autonomously.
• Strong work ethic with the ability to identify and implement process improvements.
• Effective communication skills, both verbal and written.
• Proficient in office-relevant software (Adobe, Microsoft Office, Outlook)
• Must be OSHA 10 certified, or able to obtain certification within 10 business days of employment (SCI will pay any certification costs).

Compensation and Benefits:

• Compensation: $58,000-$78,000
• Generous 401K Match
• Health Coverage Stipend
• Unlimited PTO

Primary Skills:

• Relentless customer focus.
• Ability to manage multiple projects.
• Excellent oral and written communication.
• Strong ability to independently set priorities, maintain schedule, and use different. communication methods to collaborate with a diverse team.
• Ability and desire to interact daily with a wide range of existing and potential subcontractors and customers.
• Ability to read, understand, and communicate technical requirements.
• Knowledge of building construction techniques, green building programs and techniques, and multifamily housing.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Language Skills: Read, analyze, and interpret the most complex documents; and respond effectively to the most sensitive inquiries or complaints.
• Computer Skills: Exhibit proficiency with Microsoft Office applications and Office Products, some Adobe Products, and cloud-based file management.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee is required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception. The employee will be asked to carry equipment up to 50 pounds and climb ladders on construction sites. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  

Disclaimer: This job description is only a summary of typical functions and is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties; they may differ from the job description. Any other duties, as assigned, might be part of the job.